A Copy of our 2012-13 Annual Report can be found on DaCdb.
President Elect’s Goals for 2013-2014
Attendance Committee – Chair: Gene Molnar
Club goal is to maintain 80% attendance, to be achieved utilizing:
- Post card reminders sent to all members who have missed three consecutive meetings. To be sent on Friday after our Thursday meeting.
- Phone calls to each member who has missed four consecutive meetings, encouraging their presence at forthcoming meetings; provide reminder that four misses in a row is grounds for termination of membership. Use club newsletter, The Spokesman, to report attendance figures, remind members of attendance requirements and advise of make up locations at other Rotary clubs and special Rotary events.
- Recognize members with perfect attendance (presentation of perfect attendance pins at club meetings).
- Emphasize to new members the attendance requirements: by their sponsor, their mentor, the Welcoming Committee and at orientation.
- Should a newer member begin to have difficulty with attendance, engage their sponsor and PP advisor in the process of encourage good attendance.
- Continue to remind members to scan their badges to properly record their attendance.
Classification Committee – Chair: Matt Bedinghaus
The Classification Committee is a one person committee which is responsible for:
- Notify the Board of proposed member classification assignments within 48 hours of receipt from Club Administrator.
- Inform club members of underrepresented classifications in an effort to increase the diversity of categories in the club.
- Continue to review the current classification system as necessary, and work closely with the Membership Committee to assist in identifying underrepresented classifications.
- Recruit at least one new committee member to serve as a co-chair and eventually move into the chair role.
Fellowship Activities Committee – Chair: Kim Nichols & John Goldsmith
Plan special events and activities designed to promote acquaintance and friendship among club members and to encourage their participation in Rotary service, recreation, and social events.
- Continue the following events:
- Golf outing - September
- Holiday party - December
- Float trip – May/June
- Plan and implement one new, smaller event during the year with the goal of attracting members that do not attend other Fellowship events.
The ultimate goal is to promote and provide quality fellowship activities where the majority of our members will want to participate.
House Committee – Chair: Bob McLaughlin
- Prepare meeting room for each weekly meeting, on and off site.
- Greet, register and provide names for guest introduction at each meeting.
- Collect monies for meals, guests, fines, etc and segregate for Exec. Secretary.
- Update and maintain name badge board.
- Check with program committee and guest speaker for any audio/video needs.
- Maintain banners and displays.
Membership Development Committee – Chair: Irwin Cohen
- Achieve a minimum net gain of at least three (3) new members between July 1, 2013 and March 1, 2014.
- Increase diversity by recruiting at least three (3) members who belong to an underrepresented group.
- Work with various committees in retaining at least 85% of members listed on our roster as of July 1, 2013.
Orientation Committee – Chair: Bob Hammerschmidt
To give new members a better understanding of Rotary International and Springfield Southeast Rotary. We hope this helps them become Rotarians, rather than members of Rotary and increase retention.
- Integrate the New Generations Service Lane into the orientation program.
- Past-President Advisors will provide information to new members on dues, attendance, and the purpose and benefits of Rotary. The assigned past president will meet on a one-on-one basis with the new-member prospect prior to publication and introduction of the new member.
- Orientation involves holding semi-annual orientation meetings for all new members and their spouses. Responsibilities and opportunities of membership in Rotary (including attendance) will be emphasized.
- Involve as many board members as possible in the “Orientation Meeting” to give new members direct exposure to current club leadership.
Programs Committee – Chair: Linda Ramey-Greiwe
We will strive to have engaging, educational and entertaining programs each week. We want to keep our members “in the know”.
- Prepares and arranges programs for regular and special club meetings. Objectives are: to have engaging and beneficial club programs ready as scheduled; to have emergency programs available in case a speaker fails to appear; to see that a proper balance on all aspects of Rotary is maintained in the program schedule; and to make certain that the programs are at all times in keeping with the mission and dignity of Rotary.
- Solicit ideas from the entire membership as well as from other local Rotary Clubs.
- Emphasize programs which will inform, educate, and engage the members and their guests.
- Club members have diverse interests. The ideal is for programs to be so attractive and appealing to the diverse membership of the club that they promote attendance, as well as inform. Strive for timeliness, variety, and balance in subject matter.
- Coordinate program schedule with Board and committees to represent the Lanes of Service.
Welcoming Committee – Chair: Don Harkey
To welcome new club members during their first year of membership and to help establish habits that will make their club experience more fulfilling.
- Continue to develop New Member Lunches on First Monday’s of each month (11:30-1PM)
- Find ways to connect new members with places to become active in the club
- a) Invite committee chairs and existing members to the lunches
- b) Build fellowship with other new members at the lunch
- c) Educate new members on the features and benefits of a Rotary Club membership
- Invite existing members to present at the lunches.
- Oversee and maintain the 100 point New Member Program.
Club Avenue Goals for 2013-2014
Audit Committee – Chair: Kelly Danielson
One-person committee designed to provide oversight of the financial aspects of the club.
- Assists the treasurer, on an as-needed basis, with accounting, financial reporting and tax matters.
- · If requested by the Club President or other appropriate officer, is available to review specific items, transactions or other matters.
- · Does not actually perform an audit of the Club’s books unless specific requests are made for such assistance.
Family of Rotary Committee –Scott Gibbins
Plan and implement activities and programs designed to recognize and encourage club members and involve the family members of our Rotarians.
- Continue the classification mixers twice a year. These mixers would take approximately 30 minutes of time. As members enter the room they would be assigned a particular table by the house committee. Once everyone is settled in a member of the FOR committee would then address the membership and explain the rules. Members are to form groups of four to six members only. Each member within the group would have a five minute time span to answer specific questions that have been posted in the Spokesman a week in advance. A designated bell ringer would watch the clock and ring the bell every five minutes.
- “Lend a Hand” Award: Award will be given to those individuals within our membership that have gone above and beyond the usual. This recognition will only occur when a member is nominated and the FOR committee feels that that award in warranted. Remind members about this award in the Spokesman from time and time and where to find the nomination form.
- Rotarians At Risk: The Executive Secretary of Springfield Southeast, with the approval of the current President of the club, will inform the Family of Rotary Committee regarding any concerns for members who may be at risk for various reasons. The FOR would then communicate with such member to ascertain the problem.
- Assist members with projects and activities for Rotarians and their families.
Get Your Makeup Committee – Chair: Michael Wehrenberg
To provide an opportunity for members to do an attendance make up in an evening, relaxed setting with good food and atmosphere.
To offer members a way to mingle and get to know each other in a fun, non-meeting fashion, and to encourage their participation in Rotary service. Also to invite spouses, friends, and guests to meet the other club members to provide an ability to learn more about Southeast Rotary.
- A makeup date will occur several times a year at a venue chosen by the committee from 5:30 to 7:30. The Club will pay for the appetizers and members will be responsible for their own drinks. In order to receive a makeup credit, the member must stay for at least 1 hour.
- The committee will continually will look for ways to improve attendance.
- The committee will utilize a variety of local business to hold the events to ensure diversity.
History Committee – Chair: Dan Emrie
This committee is responsible for maintaining the history of the Club’s activities for future reference. To accomplish this, the chair shall work with the Club’s president and Executive Secretary. Specifically the committee shall:
- Keep a complete file of the weekly newsletter
- Maintain pertinent information and photographs of club exercises and activities.
- Information may be saved electronically.
- Design and produce a coffee table style book depicting key events during the year. I suggest the book to be given to club president.. Additional books may be ordered by club members.
Hold a quarterly meeting with club president, lane chair, club secretary and any additional
- member as needed to establish priority and key coverage of events.
- Produce and maintain a schedule to cover events based on established priorities.
Invocation Committee – Chair: Ray Meyer
This committee recruits and schedules Rotarians to provide the invocation at all required meetings.
- Assure that a member is appointed to open each club meeting with a non-denominational invocation consistent with that member's beliefs.
- Schedule volunteers approximately four to six weeks in advance of the scheduled meeting.
- Provide a schedule to the Executive Secretary for publishing the Rotarian assigned in the weekly newsletter.
- Use new members as a primary source for invocations volunteers to spur their involvement and recognition.
Public Relations Committee – Chair: Brett Curry
Increase the awareness and understanding of the purpose and accomplishments of the Club and Rotary International through press releases, radio public service announcements and various other media outlets and making the Club aware of the committee's accomplishments.
- Tell the “Rotary Story”" via media coverage of Club events on at least 6 occasions.
- Keep the public aware of our progress of K-Park and our joint project with our sister club in Mexico.
- Provide press releases to local media and publications about our basketball tournament benefiting Special Olympics
- Increase Rock 'n Ribs coverage.
- Provide awareness of Rotary activities as they occur.
- Utilize social media to publicize SER activities, enhance our public image and recruit prospective members.
Sunshine Committee – Chair: Brent Baldwin
This committee fosters awareness of the personal illness or other adverse or life-changing situations encountered by club members and/or their families. This committee is also charged with promoting support of such members and family members through appropriate means, so that the member is knowledgeable of the Club's support and concern. The chair will also contribute to a positive interaction throughout the club.
- Make regular announcements of any appropriate situations known about a club member or family member.
- Make regular announcements to remind club members to report appropriate situations to the Sunshine Committee.
- When appropriate, coordinate the signing of a card or other appropriate display of the Club's condolences for the club member or family concerned.
- Make regular announcements of any appropriate positive occurrences to a member.
- Use a “Thinking of You” memo pad.
Community Avenue Goals for 2013-2014
Basketball Tournament Committee – Chair: Marc Mayer
- Increase our donations by obtaining more corporate sponsors for the event.
- Increase the clubs’ attendance to the games and improving the attendance for the Special Olympics game on Thursday night. This game is what the tournament is all about and it would be nice to see more people in the stands for it.
- Coordinate an All City social on Thursday night of the tournament.
- Continue to improve the fellowship within the team at our practices and post game dinners. This is a great time to get to know our fellow Southeast members, and want it to continue to get better.
Community Grants Committee—Chair: Ron Spigelman
Grants Committee will evaluate funding requests in an effort to determine where available funds should be allocated in order to best support the overall goals of Southeast Rotary and Rotary International.
- To accomplish this, the committee must:
- Ensure that all committee members have accurate and concise information as to the size and purpose of the donation being proposed and the organization benefiting from the request. Most communication will be by email, allowing individual committee members to review the proposal, and cast the "advance to presentation" or “not advance to presentation” vote by a specified date.
- Consider each request and make a determination as to whether to fund the request or not based on the goals established by the club.
- Visit organizations that are the proposed beneficiaries of the funding requests and perform other further investigation if necessary.
- Have in person presentations to a subcommittee with a subsequent vote to fund or not to fund
- Make recommendations to the club’s board as to disbursement of funds based on committee member votes
- For grant requests approved by the committee and the board, present donations of funds at club meetings when possible.
In addition: there will be a revision of the grant application
- There will be a fixed deadline for ALL submissions so that the playing field is level and all applications are compared at the same time, these deadlines will be decided by July 1.
- There will be an accountability report required by the organization receiving funds and perhaps a program devoted to how the agencies and especially their causes benefited from the funds. This will hopefully demonstrate to the members the impact of the grants and hopefully spur more giving and/or involvement.
Don’t Meth with Us Committee – Chair: John Horton
- Provide community awareness on the harmful effects of Methamphetamine use. This will be done through presentations to 5th grade public and private school classes in Springfield.
- We will continue our new program to present our message to Springfield Public School 7th grade classes.
- In addition we will produce Public Service Announcements that will be aired on TV and Radio. We will also work with other Rotary Clubs that would like to start similar programs in their prospective clubs.
- We will bring in a guest speaker to make presentations to the Springfield High Schools and to the public.
- We will also work with other Rotary Clubs that would like to start similar programs in their prospective clubs.
Hands on Projects Committee—Chair: Randall Gammill
To serve both our community and fellow Rotarians by performing hands-on projects. Projects will consist of community enhancement and betterment projects to serve the needs of both individuals and our community.
- Committee will meet at least 3 times during the 2013-14 Rotary year to identify projects.
- Committee will schedule, prepare for, and perform at least 3 hands-on projects. One of these projects to be coordinated with a non Rotary organization.
- Committee will remain ready to perform hands-on projects on very short notice in the event of community disasters.
- Report back to the SE Rotary board and the full club regarding any notable projects.
K-Park Committee – Chair: Ted Andrews
Continue to serve in a leadership role to ensure that the interactive areas of K-Park are selected and funded according to the wishes of the club, working in conjunction with the City of Springfield and the Springfield-Greene County Parks Department.
- Work with the committee to identify the next steps in K-Park development. Possible addition of picnic tables and shade sails.
- Work to identify potential funding sources to aid in the next steps in development of K-Park.
- Host one Rotary meeting at K-Park.
- Meet at least three times during the Rotary year.
Rock’n Ribs Volunteer Committee – Chair: Andrea Vent
- To increase, by a minimum of 15%, the number of Southeast Rotarians signing up through the website as volunteers for 2014 Rock n Ribs (72 signed up in 2013)
- To increase, by 20% the number of Southeast Rotarians signing up and participating in Sunday tear down.
Vocational Avenue Goals for 2013-2014
Directory Committee – Chair: Denise LeBolt
- Contracts for the preparation of the club’s membership directory and an update during the Rotary Year.
- Distributes the directory to the membership, usually at a scheduled meeting.
- Advise members that the club directory is available on-line via the club newsletter.
- Determine best methodology for communicating membership either via electronic or print methods.
Fellowship Luncheons – Chair: Holly Stenger
Involve the club in traveling luncheons, which takes us back to the first Rotary meetings when members met in each other’s offices. Offer members the opportunity to learn about the scope of members’ businesses and meet with each other on a smaller scale.
- Recruit several members to serve as hosts for our weekly lunch at their businesses.
- Organize the day with sign-up sheets for advance reservations.
Four-Way Test Committee – Chair: Lori Johnson
Committee goal is to make everyone aware of and more cognizant of the 4-Way test and its relevance today. It is not an outdated philosophy, it is alive and valuable.
- Provide each student guest with a 4-way Test bookmark that will not only be a small gift for attending our meeting, but also serve as a reminder of ethical behavior.
- Feature one Four Way Test article in The Spokesman.
- Emphasize the Four Way Test by having the club President lead the recital each week.
- Conduct a 4-Way Test program during the Rotary year.
Rotary Volunteers Committee – Chair: Tammy Mast
- To select a member of the club for club recognition for the “Rotary Volunteer of the Year” award
- To further refine the criteria for the selection of the “Rotary Volunteer of the Year” award
- To nominate a club member for the “Gift of Time” Award
- To explore the nomination of a club member for other Rotary awards, such as the Four Avenues of Service Citation, the Service Above Self Award or others
- To investigate opportunities for recognition of club members’ service in awards presented outside Rotary, such as the Kenworthy Award, the Humanitarian of the Year Award or others
Vocational Awareness Committee – Chair: Darynne O’Neal
- Select, for recognition, members of the community who have performed his or her vocation in an exemplary manner, i.e. “Police Officer, Deputy Sheriff, Fireman and/or Teacher of the Year” award.
International Avenue Goals for 2013-2014
Benefactor Endowment Committee – Chair: David Yaktine
Encourages participation in the Rotary Foundation’s Permanent Fund. A benefactor is a participating Rotarian who has informed the Foundation in writing that a provision has been made in his/her will or other estate plan for the Rotary Foundation, or who makes an outright gift of $1,000 or more to the Foundation’s endowment for world peace and understanding. The gift is placed in a permanent fund, which will generate income annually to support the Foundation’s programs. The principal remains untouched. Goals for this Rotary year include:
- Increase the number of Rotary Benefactors by at least 5 individuals.
- Increase the number of Bequest Society members by one individual.
- Arrange for suitable recognition presentations honoring new Permanent Fund donors.
Friendship Exchange Committee – Chair: Cheryl Briggs
Promote outbound Friendship Exchange opportunities available through District 6080 and encourage Springfield Southeast members to participate.
- Coordinate local schedule of activities for incoming Friendship Exchange teams, working with district chairman.
- Encourage Springfield Southeast Rotarians to be host families for incoming Friendship Exchange teams.
- Coordinate program presentation at club meeting for incoming Friendship Exchange teams, if schedule permits.
- Schedule program presentation at club meeting for returning members of outbound District 6080 Friendship Exchange Teams.
- Encourage Springfield Southeast Rotarians who travel to foreign countries to visit a Rotary Club and to briefly share their experiences with the club.
PolioPlus Fundraising Committee – Chair: Jim Towery
- Facilitate a weekly raffle during the lunch meeting that will benefit PolioPlus with a minimum goal of raising $3,000.00.
Rotary Foundation Committee – Chair: Gary Whitaker
- President's Goal for Giving: $30,100.00
- Average member contribution of $140.00
- Encourage members to contribute at least $100.00 per year - Every Rotarian Every Year.
- Educate all members through a special program in November, and, through scheduled programs throughout the year during regular meetings.
- Develop games and activities to promote giving.
- Create a display of giving thermometer to show dollar and participation levels.
- Hold a Paul Harris Fellow Reception during Spring 2014.
Twin Club Committee – Chair: Brad Bodenhausen
- Identify and support a new joint community service project in Tlaquepaque in partnership with Club Rotario Tlaquepaque El Refugio.
- Continue to assist the Glendale Interact Club in its support of the Instituto de Juventud Juan Pable Segundo orphanage and school and Tlaquepaque.
- Explore the possibilities for coordinating a trip to Tlaquepaque for Southeast Rotarians to help dedicate our recently completed service projects and advance the fellowship with our Twin Club in Mexico.
World Community Service Committee – Chair: Bill White
The World Community Service Committee advances the Rotary goals of world peace and understanding by organizing and funding community service projects in other countries.
- Identify a community need in another country and organize an initiative to eliminate or alleviate that need.
- Identify at least three separate projects to fund, which fall into Rotary’s current areas of focus, paying particular attention to project sustainability.
- Raise approximately 50 percent of the committee budget for the year from fundraising activities within our club.
New Generations Avenue Goals 2013-2014
Ambassadorial Scholarship Committee – Chair: Stephanie Bryant
This committee recruits individuals who qualify for study overseas through support of Rotary International.
- Gain an understanding of the Rotary District, Global and Packaged grant processes and procedures.
- Conduct a project planning session to lay out a timeline for the committee’s work.
- Have a committee member participate in District 6080 scholarship interviews for 2014-15 applications.
- Implement the process that will enable SE Rotary to secure applicants for the 2015-16 year.
Group Study Exchange Committee – Chair: Stephanie Brown
- Work with the District 6080 to communicate changes about the GSE program to the Springfield-Southeast Rotarians.
- Identify and propose candidates to be Team Members and Team Leader for upcoming District 6080 exchanges.
- Speak to the Rotaract Club about the GSE Team Member Opportunity prior to the deadline and make application available.
- Coordinate local schedule of activities for incoming GSE team, working with District Chair and other local Rotary Clubs.
- Encourage Springfield-Southeast Rotarians to be host families for the incoming GSE Team.
- Encourage Springfield-Southeast Rotarians to attend the social for the inbound GSE Team.
- Schedule program presentation at club meeting for incoming GSE Team.
- Schedule program presentation at club meeting for returning members of the outbound District 6080 GSE Team.
Interact Committee – Chair: Gerry Lee
- Continue to assist the student leadership of the Glendale Interact Club to achieve the membership and service goals.
- Involve the Glendale Interact Club in SER’s Don’t Meth With Us middle school project.
- Partner with the Glendale Interact Club to raise money and supplies for the Tlaquepaque Orphanage Project.
- Identify opportunities for the Glendale Interact Club to partner with SER in hand on service projects, including Rock’n Ribs.
- Identify potential service project opportunities with other local Interact Clubs.
- Help Interact receive the 2013-2014 Presidential Citation for Interact Clubs.
International Youth Exchange Committee – Chair: Ken Bowman
- Vigorously promote a long-term inbound and outbound youth exchange program.
- Conduct an awareness campaign illustrating the benefits of the youth exchange program to Southeast Rotary Club members.
- Recruit and confirm 3 Rotary families to host a student from another country for the 2014 and 2015 school term.
- Work closely with host families to provide a thorough understanding of the expectations of the program.
- Encourage host families to include the exchange student in as many Rotary activities as possible.
- Participate in a city wide Rotary effort to sponsor an out bound exchange student.
- Establish planning to promote the successful continuation of the youth exchange program for future years.
Rotaract Committee – Chair: Luke Westerman
To provide continuing support to the Rotaract Club.
- Have at least one committee member in attendance at each Rotaract meeting.
- Partner with Rotaract on at least 1 social event for the year.
- Have the Rotaract President provide a program at a Southeast Rotary Meeting during Rotaract Week in March.
- Attract Rotaract members to our club and invite them to attend our lunch meeting.
- Identify a future Rotaract leader to attend the Interota International Rotaract Convention in 2014.
RYLA – Chair: Keri McKee
- Work with local schools and nonprofit organizations to recognize youth and young adults for the contributions they are making to their communities.
- Promote benefits of RYLA in local high schools and with SE Rotary members.
- Identify one or two high school juniors as SE Rotary candidates.
- Have the students give a program at SE Rotary, once back from RYLA.
Student Guests Committee – Chair: Tad Moseley
To recognize outstanding students from public and private secondary schools, colleges and universities that serve Springfield.
- Contact the schools and confirm participation and establish a coordinator to oversee the process of selection.
- Coordinators will select student based on commitment, high ethical standards, responsibilities, outstanding achievements and leadership qualities.
- Prepare a schedule to host students and counselors each week during the school year.
- Committee members will introduce these guests each week. Will e-mail my committee members to familiarize them with process.
- Recognize members’ families’ high school and college graduates at the “Graduates Day”.